COVID-19 Vaccination Providers

Resources, guidance, and other information for those providers enrolled or interested in enrolling in Idaho's COVID-19 Vaccination Program. Updates will be made frequently as new information is released.

New application available for organizations to apply for funds to establish and operate mobile, offsite, and special COVID-19 vaccination clinics; the focus being to target communities of high-disparity, high social vulnerabilities, underserved populations including racial and ethnic minority populations, rural communities, and those disproportionately affected by the COVID-19 pandemic.

COVID-19 Vaccine Capacity, Safety, and Reporting Grants can be used by enrolled vaccine provider organizations to increase staffing to administer shots, purchase needed equipment and supplies, and improve vaccine access for hard-to-reach and vulnerable populations.

For Idaho COVID-19 data, visit https://coronavirus.idaho.gov/.

Order helpful resources for immunizations

COVID-19 Provider Enrollment

The Idaho Immunization Program (IIP) is responsible for enrolling organizations that will receive COVID-19 vaccine ordered through the state. Strong vaccination partners are key to successfully administer COVID-19 vaccine among priority populations throughout the vaccination campaign. To receive and administer COVID-19 vaccine, your organization must complete the Centers for Disease Control and Prevention’s (CDC) COVID-19 Vaccination Program provider agreement and submit the agreement to the IIP.

Please review the following general information prior to completing the CDC COVID-19 Vaccination Program provider agreement:

COVID-19 vaccine will be distributed by the federal government at no cost to enrolled COVID-19 vaccination providers
COVID-19 vaccination providers must administer COVID-19 vaccine regardless of the vaccine recipient’s ability to pay administration fees or their health plan coverage status
- According to recent guidance from the Centers for Medicare and Medicaid Services (CMS), COVID-19 vaccination providers may seek reimbursement from a program or plan that covers COVID-19 vaccine administration fees for the vaccine recipient
- COVID-19 vaccination providers may not seek any reimbursement, including through balance billing, from the vaccine recipient
COVID-19 vaccination providers must document vaccine administration in the patient’s electronic health record or PrepMod℠ within 24 hours of administration, and report administration data to Idaho’s Immunization Reminder Information System (IRIS) as soon as practicable, but no later than 72 hours after administration
All COVID-19 vaccination providers must report physical COVID-19 vaccine inventory daily into VaccineFinder
IIP will provide training and resources for the following topics:
- Advisory Committee on Immunization Practices (ACIP) and National Academy of Medicine (NAM) Recommendations
- Vaccine Storage & Handling (i.e., temperature monitoring, vaccine transport, temperature incidents)
- Vaccine ordering
- Inventory management
- Vaccine administration
- Reporting systems (i.e., IRIS, PrepMod℠, electronic data exchange, VaccineFinder)
- Second dose reminders
- Emergency use agreement and/or vaccine information statement use
- Vaccine safety monitoring and reporting
Submitting a completed agreement is not a binding commitment to administer COVID-19 vaccine. Organizations may withdraw at any time.
Ancillary supply kits are distributed by the federal government at no cost to enrolled COVID-19 vaccination providers. Each kit contains supplies to administer 100 doses of vaccine, including 105 needles (various sizes for the population served by the ordering vaccination provider), 105 syringes, 210 alcohol prep pads, four surgical masks, and two face shields (per kit) for vaccinators, and 100 COVID-19 vaccination record cards for each vaccine recipient.

Verify your organization can meeting the following criteria prior to submitting the CDC COVID-19 Vaccination Program provider agreement:

Your organization must have a refrigerator and a stand-alone freezer with digital data loggers installed prior to enrolling. Please see the CDC Vaccine Storage and Handling Toolkit for more information.
- If your organization has questions about appropriate vaccine storage equipment or feel accruing appropriate equipment may cause a barrier to enrollment, email IDCOVID19Vaccinators@dhw.idaho.gov for assistance.
Your organization must complete the following online training:
Your organization must be able to report all doses administered to IRIS no later than 72 hours after administration
Your organization must have staffing levels and capacity to begin vaccination shortly after vaccine has been received
Your organization must review and submit all the information necessary to complete the CDC COVID-19 Vaccination Program provider agreement. To review the agreement prior to enrollment, click the following link: COVID-19 Vaccination Program Provider Agreement

There are two sections to the CDC COVID-19 Vaccination Program provider agreement.

Section A lists the requirements and is the legal agreement for program participation
Section B is the information needed for each location receiving or storing vaccine and covered by the organization listed in Section A

The agreement requires extensive information about your organization and associated locations (facilities) and requires a signature from both your chief medical officer (CMO) and chief executive officer (or chief fiduciary) or equivalent.

Idaho is using COVIDReadi℠ to collect the enrollment information (https://id.covidreadi.com).

For your convenience, multiple parties (i.e., leadership at your organization) may contribute to completing the agreement. After completing Section A, you will be issued a unique passcode that you can share with associated locations (facilities) that want to receive and administer COVID-19 vaccine.

Section B (a provider profile) must be submitted for every location storing COVID-19 vaccine for 24 hours or more.

Section B does not need to be completed for temporary/off-site settings; however, the organization providing COVID-19 vaccine must indicate that a temporary/off-site setting will be used for vaccine administration.
Additional locations (Section B) may be submitted at any time throughout the campaign.
The number of locations (Section B) should be indicated in the agreement (Section A).

Have the following information available to complete Section B:

If enrolled in the Vaccines for Children (VFC) program, then the VFC pin number is needed. An organization is not required to be enrolled in the VFC program to enroll in the COVID-19 Vaccination Program.
- If a location (Section B) is enrolled in the VFC program in Idaho, then please note the following:
  - At this time, if you list a Primary COVID-19 Vaccine Coordinator who differs from your VFC Primary Vaccine Coordinator, then the COVID-19 Primary will become the VFC Primary. This is due to requirements of the CDC’s current vaccine ordering system.
  - If you list COVID-19 vaccine shipping hours that differ from your location’s current VFC hours, then the most restrictive hours will be selected for all vaccine shipments through the IIP.
The brand, model number, and type (i.e., refrigerator, freezer, or ultra-cold) of unit for all vaccine storage and temperature monitoring devices that will be used during the COVID-19 vaccination campaign.
- A unit’s serial number does not meet this requirement.
- There will be different COVID-19 vaccines with varied storage requirements. Vaccine storage and handling requirements for each vaccine product will vary from refrigerated (2°C to 8°C) to frozen (-50°C to -15°C) to ultra-cold (-60°C to -80°C) temperatures, and ongoing stability testing may impact these requirements.
- The calibration date of the temperature monitoring device.
Medical license information for providers, at each location, who have prescribing authority or will have oversight of the handling and administration of COVID-19 vaccine (i.e., MD, DO, NP, PA, RPh).

Click the following link to submit your enrollment as a COVID-19 vaccinator in Idaho: https://id.covidreadi.com

Please refer to the Enrolling an Organization in COVIDReadi resource for step-by-step instructions.

Resources for Idaho COVID-19 vaccinators

COVID-19 Vaccine: Quick Reference Guide for Healthcare Professionals

Summary Document for Interim Clinical Considerations for Use of COVID-19 Vaccines Currently Authorized in the United States

The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Janssen COVID-19 Vaccine — United States, February 2021

The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Moderna COVID-19 Vaccine — United States, December 2020

The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Pfizer-BioNTech COVID-19 Vaccine — United States, December 2020

The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Pfizer-BioNTech COVID-19 Vaccine in Adolescents Aged 12–15 Years — United States, May 2021

Understanding the Pharmacy Partnership for Long-Term Care Program

VFC and COVID-19 Vaccination Program Comparison

CDC Vaccine Storage and Handling Toolkit - COVID-19 Vaccine Addendum added

COVID-19 Vaccine Temperature Log for Refrigerator Vaccine Storage (Celsius)

COVID-19 Vaccine Temperature Log for Refrigerator Vaccine Storage (Fahrenheit)

Temperature Log when Transporting Vaccine at Refrigerated Temperatures

Vaccine Expiration Date Tracking Tool

Janssen (Johnson & Johnson) COVID-19 Vaccine

Storage and Handling Summary

Storage and Handling Labels

Transporting Vaccine for Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations

Vaccine Expiration Lookup

Moderna COVID-19 Vaccine

Freezer Vaccine Storage Logger (Celsius)

Freezer Vaccine Storage Logger (Fahrenheit)

Storage and Handling Summary

Storage and Handling Labels

Vaccine Expiration Date Tracking Tool

Vial Expiration Date Lookup

Pfizer-BioNTech COVID-19 Vaccine

Delivery Checklist

Dry Ice Safety

Mixing Diluent and Vaccine Poster

Storage and Handling Labels

Storage and Handling Summary

Storage and Handling Overview

Ultra-Cold Vaccine Storage Logger (Fahrenheit)

Ultra-Cold Vaccine Storage Logger (Celsius)

Vaccination Storage & Dry Ice Safety Handling

CDC's COVID-19 Vaccination Reporting Data Systems

VaccineFinder

CDC COVID-19 Vaccination Communication Toolkit For Medical Centers, Clinics, and Clinicians

COVID-19 Vaccines for Children and Teens

COVID-19 Vaccine for Preteens and Teens

CDC Frequently Asked Questions about COVID-19 Vaccination

Communication Toolkit: For Migrants, Refugees, and Limited-English-Proficient Populations

Healthcare Professionals: Preparing for COVID-19 Vaccination

How Providers Can Build Trust and Drive Demand in COVID-19 Vaccines

Idaho COVID-19 Communications Toolkit

Idaho COVID-19 FAQs

Long-Term Care Facility Staff: Answering Common Questions About COVID-19 Vaccines

Pediatric Healthcare Professionals COVID-19 Vaccination Toolkit

Post Vaccine Considerations for Healthcare Personnel

Post Vaccine Considerations for LTCF Residents

Preguntas frecuentes sobre la Enfermedad del Coronavirus 2019 (COVID-19)

Vaccine Information for Patients and Families

Vaccine Recipient Education

What Older Adults Need to Know about COVID-19 Vaccines

What to Expect at Your Appointment to Get Vaccinated for COVID-19

What to Expect after Getting a COVID-19 Vaccine

Required Trainings | Providers and key facility staff (overseeing or handling COVID-19 vaccines) must review all required training to participate in Idaho's COVID-19 Vaccination Program. Providers will be notified when new material is released.

Training and Education for COVID-19 Vaccination | CDC
COVID-19 Vaccine Training: General Overview (4 min)
COVID-19 Vaccination Program participation requirements (coming soon)
CDC Storage & Handling Training Module (1.5 hrs)*
CDC Vaccine Administration Training Module (1 hr)*
Idaho's Immunization Reminder Information System (IRIS) participation (coming soon)
Ordering vaccines (coming soon)
Reporting requirements (coming soon)
Temperature monitoring (coming soon)
Vaccine management (coming soon)

* Providers will be notified when CDC updates these modules with COVID-19 vaccine information.

External Training Links

CDC Vaccine Administration Resource Library

CIIW Webinars: mRNA Vaccines: General Information and Clinical Guidance Update

COCA: What Every Clinician Should Know about COVID-19 Vaccine Safety

COVID-19 Vaccination Training Programs and Reference Materials for Healthcare Professionals

PrepMod Administrator Trainings - January

Idaho Immunization Program Trainings

Idaho COVID 19 Vaccine Pre-Registration System Demonstration

Educational webinars will be held throughout the COVID-19 vaccination campaign. Topics will include vaccine storage and handling, recommendations, safety, reporting requirements, and more.

Office hours will be held every other week on Wednesdays at 12:00 pm (MST). Educational webinars will be held every other week at various times. The schedule and links to trainings will be sent to primary and backup COVID-19 Vaccine Coordinators on a weekly basis. Please reach out to these contacts for training links and recordings.