Resources, guidance, and other information for those providers enrolled or interested in enrolling in Idaho's COVID-19 Vaccination Program. Updates will be made frequently as new information is released.
New application available for organizations to apply for funds to establish and operate mobile, offsite, and special COVID-19 vaccination clinics; the focus being to target communities of high-disparity, high social vulnerabilities, underserved populations including racial and ethnic minority populations, rural communities, and those disproportionately affected by the COVID-19 pandemic.
For Idaho COVID-19 data, visit https://coronavirus.idaho.gov/.
COVID-19 Provider Enrollment
The Idaho Immunization Program (IIP) is responsible for enrolling organizations that will receive COVID-19 vaccine ordered through the state. Strong vaccination partners are key to successfully administer COVID-19 vaccine among priority populations throughout the vaccination campaign. To receive and administer COVID-19 vaccine, your organization must complete the Centers for Disease Control and Prevention’s (CDC) COVID-19 Vaccination Program provider agreement and submit the agreement to the IIP.
Please review the following general information prior to completing the CDC COVID-19 Vaccination Program provider agreement:
- COVID-19 vaccine will be distributed by the federal government at no cost to enrolled COVID-19 vaccination providers
- COVID-19 vaccination providers must administer COVID-19 vaccine regardless of the vaccine recipient’s ability to pay administration fees or their health plan coverage status
- According to recent guidance from the Centers for Medicare and Medicaid Services (CMS), COVID-19 vaccination providers may seek reimbursement from a program or plan that covers COVID-19 vaccine administration fees for the vaccine recipient
- COVID-19 vaccination providers may not seek any reimbursement, including through balance billing, from the vaccine recipient
- COVID-19 vaccination providers must document vaccine administration in the patient’s electronic health record or PrepMod℠ within 24 hours of administration, and report administration data to Idaho’s Immunization Reminder Information System (IRIS) as soon as practicable, but no later than 72 hours after administration
- All COVID-19 vaccination providers must report physical COVID-19 vaccine inventory in Vaccines.gov at least once a week by the close of business on Fridays.
- IIP will provide training and resources for the following topics:
- Advisory Committee on Immunization Practices (ACIP) and National Academy of Medicine (NAM) Recommendations
- Vaccine Storage & Handling (i.e., temperature monitoring, vaccine transport, temperature incidents)
- Vaccine ordering
- Inventory management
- Vaccine administration
- Reporting systems (i.e., IRIS, PrepMod℠, electronic data exchange, VaccineFinder)
- Second dose reminders
- Emergency use agreement and/or vaccine information statement use
- Vaccine safety monitoring and reporting
- Submitting a completed agreement is not a binding commitment to administer COVID-19 vaccine. Organizations may withdraw at any time.
- Ancillary supply kits are distributed by the federal government at no cost to enrolled COVID-19 vaccination providers. Each kit contains supplies to administer 100 doses of vaccine, including 105 needles (various sizes for the population served by the ordering vaccination provider), 105 syringes, 210 alcohol prep pads, four surgical masks, and two face shields (per kit) for vaccinators, and 100 COVID-19 vaccination record cards for each vaccine recipient.
Verify your organization can meet the following criteria prior to submitting the CDC COVID-19 Vaccination Program provider agreement:
- Your organization must have a refrigerator and a stand-alone freezer with digital data loggers installed prior to enrolling. Please see the CDC Vaccine Storage and Handling Toolkit for more information.
- If your organization has questions about appropriate vaccine storage equipment or feel accruing appropriate equipment may cause a barrier to enrollment, email IDCOVID19Vaccinators@dhw.idaho.gov for assistance.
- Your organization must complete the following online training:
- Your organization must be able to report all doses administered to IRIS no later than 72 hours after administration
- Your organization must have staffing levels and capacity to begin vaccination shortly after vaccine has been received
- Your organization must review and submit all the information necessary to complete the CDC COVID-19 Vaccination Program provider agreement. To review the agreement prior to enrollment, click the following link: COVID-19 Vaccination Program Provider Agreement
There are two sections to the CDC COVID-19 Vaccination Program provider agreement.
- Section A lists the requirements and is the legal agreement for program participation
- Section B is the information needed for each location receiving or storing vaccine and covered by the organization listed in Section A
The agreement requires extensive information about your organization and associated locations (facilities) and requires a signature from both your chief medical officer (CMO) and chief executive officer (or chief fiduciary) or equivalent.
Idaho is using COVIDReadi℠ to collect the enrollment information (https://id.covidreadi.com).
For your convenience, multiple parties (i.e., leadership at your organization) may contribute to completing the agreement. After completing Section A, you will be issued a unique passcode that you can share with associated locations (facilities) that want to receive and administer COVID-19 vaccine.
Section B (a provider profile) must be submitted for every location storing COVID-19 vaccine for 24 hours or more.
- Section B does not need to be completed for temporary/off-site settings; however, the organization providing COVID-19 vaccine must indicate that a temporary/off-site setting will be used for vaccine administration.
- Additional locations (Section B) may be submitted at any time throughout the campaign.
- The number of locations (Section B) should be indicated in the agreement (Section A).
Have the following information available to complete Section B:
- If enrolled in the Vaccines for Children (VFC) program, then the VFC pin number is needed. An organization is not required to be enrolled in the VFC program to enroll in the COVID-19 Vaccination Program.
- If a location (Section B) is enrolled in the VFC program in Idaho, then please note the following:
- At this time, if you list a Primary COVID-19 Vaccine Coordinator who differs from your VFC Primary Vaccine Coordinator, then the COVID-19 Primary will become the VFC Primary. This is due to requirements of the CDC’s current vaccine ordering system.
- If you list COVID-19 vaccine shipping hours that differ from your location’s current VFC hours, then the most restrictive hours will be selected for all vaccine shipments through the IIP.
- If a location (Section B) is enrolled in the VFC program in Idaho, then please note the following:
- The brand, model number, and type (i.e., refrigerator, freezer, or ultra-cold) of unit for all vaccine storage and temperature monitoring devices that will be used during the COVID-19 vaccination campaign.
- A unit’s serial number does not meet this requirement.
- There will be different COVID-19 vaccines with varied storage requirements. Vaccine storage and handling requirements for each vaccine product will vary from refrigerated (2°C to 8°C) to frozen (-50°C to -15°C) to ultra-cold (-60°C to -80°C) temperatures, and ongoing stability testing may impact these requirements.
- The calibration date of the temperature monitoring device.
- Medical license information for providers, at each location, who have prescribing authority or will have oversight of the handling and administration of COVID-19 vaccine (i.e., MD, DO, NP, PA, RPh).
Click the following link to submit your enrollment as a COVID-19 vaccinator in Idaho: https://id.covidreadi.com
Please refer to the Enrolling an Organization in COVIDReadi resource for step-by-step instructions.
Resources for Idaho COVID-19 vaccinators
Public Access to Immunization Records
Docket® is an application that searches Idaho’s Immunization Reminder Information System (IRIS) using basic demographic information (name, date of birth, and sex) to display immunization record information on a mobile device. Phone number verification is required. The app displays vaccination history to anyone with a record in IRIS whose identity has been verified through the Docket® app. This application is not a vaccine passport. The Docket® app currently supports a QR code for COVID-19 vaccinations.
Providing Idahoans digital access to their IRIS records will reduce the number of requests coming into your office and should reduce staff time spent generating records for patients. Docket® will be particularly helpful during back-to-school and kindergarten registration when immunization record requests increase.
When Docket® is launched, your office should anticipate an increased volume of calls and requests from patients to have immunization information updated or verified in IRIS. The Idaho Immunization Program maintains IRIS; but does not provide medical care, including vaccine administration, and cannot alter a patient’s medical record. Because of this, patients will be directed to their healthcare or vaccine provider when there appears to be a discrepancy or missing information when the patient uses Docket®.
CDC Vaccine Storage and Handling Toolkit - COVID-19 Vaccine Addendum added
COVID-19 Vaccine Temperature Log for Refrigerator Vaccine Storage (Celsius)
COVID-19 Vaccine Temperature Log for Refrigerator Vaccine Storage (Fahrenheit)
Temperature Log when Transporting Vaccine at Refrigerated Temperatures
Vaccine Expiration Date Tracking Tool
Janssen (Johnson & Johnson) COVID-19 Vaccine
Transporting Vaccine for Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations
Moderna COVID-19 Vaccine
Freezer Vaccine Storage Logger (Celsius)
Freezer Vaccine Storage Logger (Fahrenheit)
Vaccine Expiration Date Tracking Tool
Pfizer-BioNTech COVID-19 Vaccine
Mixing Diluent and Vaccine Poster
Storage and Handling Labels Ages 5-11
Storage and Handling Labels 12 Years and Older
Storage and Handling Summary Ages 5-11
Ultra-Cold Vaccine Storage Logger (Fahrenheit)
COVID-19 Booster Dose Messaging and Outreach Tools
CDC COVID-19 Vaccination Communication Toolkit For Medical Centers, Clinics, and Clinicians
COVID-19 Vaccines for Children and Teens
COVID-19 Vaccine for Preteens and Teens
CDC Frequently Asked Questions about COVID-19 Vaccination
Communication Toolkit: For Migrants, Refugees, and Limited-English-Proficient Populations
Equity in Childhood COVID-19 Vaccination - NEW
Healthcare Professionals: Preparing for COVID-19 Vaccination
How Providers Can Build Trust and Drive Demand in COVID-19 Vaccines
How to Talk with Parents about COVID-19 Vaccination
Idaho COVID-19 Communications Toolkit
Long-Term Care Facility Staff: Answering Common Questions About COVID-19 Vaccines
Pediatric Healthcare Professionals COVID-19 Vaccination Toolkit
Post Vaccine Considerations for Healthcare Personnel
Post Vaccine Considerations for LTCF Residents
Preguntas frecuentes sobre la Enfermedad del Coronavirus 2019 (COVID-19)
Quick Conversation Guide on COVID-19 Vaccines for Children - NEW
Resources to Promote the COVID-19 Vaccine for Children & Teens - NEW
THE CONVERSATION / LA CONVERSACIÓN (digital graphics, videos & other outreach materials)
Vaccinating Children with Disabilities Against COVID-19 - NEW
Vaccine Information for Patients and Families
What Older Adults Need to Know about COVID-19 Vaccines
What to Expect at Your Appointment to Get Vaccinated for COVID-19
Required Trainings | Providers and key facility staff (overseeing or handling COVID-19 vaccines) must review all required training to participate in Idaho's COVID-19 Vaccination Program. Providers will be notified when new material is released.
- Training and Education for COVID-19 Vaccination | CDC
- COVID-19 Vaccine Training: General Overview (4 min)
- COVID-19 Vaccination Program participation requirements (26 min)
- CDC Storage & Handling Training Module (1.5 hrs)
- CDC Vaccine Administration Training Module (1 hr)
- Introduction to Idaho's Immunization Reminder Information System (IRIS) (40 min)
- Reporting to IRIS (50 min)
- Temperature monitoring and Incident Reporting (24 min)
External Training Links
CDC Vaccine Administration Resource Library
CIIW Webinars: mRNA Vaccines: General Information and Clinical Guidance Update
COCA: What Every Clinician Should Know about COVID-19 Vaccine Safety
COVID-19 Vaccination Training Programs and Reference Materials for Healthcare Professionals
PrepMod Administrator Trainings - January
Idaho Immunization Program Trainings
Idaho COVID 19 Vaccine Pre-Registration System Demonstration
Educational webinars will be held throughout the COVID-19 vaccination campaign. Topics will include vaccine storage and handling, recommendations, safety, reporting requirements, and more.
Office hours will be held every other week on Wednesdays at 12:00 pm (MST). Educational webinars will be held every other week at various times. The schedule and links to trainings will be sent to primary and backup COVID-19 Vaccine Coordinators on a weekly basis. Please reach out to these contacts for training links and recordings.
Considerations for Planning Curbside/Drive-Through Vaccination Clinics
Core Infection Prevention and Control Practices for Safe Healthcare Delivery in All Settings
COVID-19 Vaccination for Children 5-11 Years Old
COVID-19 Vaccine Administration Errors and Deviations
COVID-19 Vaccine Equity Toolkit
COVID-19 Vaccine Quick Reference Guide for Healthcare Professionals - NEW
Guidance for Planning Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations
Guidance for Vaccinating Older Adults and People with Disabilities at Vaccination Clinics
Interim Guidance for Routine and Influenza Immunization Services During the COVID-19 Pandemic
Multilingual COVID-19 Resources
Pre-Vaccination Checklist for COVID-19 Vaccines
Product Information Guide for COVID-19 Vaccines and Associated Products
Safe and Proper Sharps Disposal During the COVID-19 Mass Vaccination Campaign
Skills Checklist for Vaccine Administration
Strategies for Sharps Disposal Container Use During Supply Shortages
Vaccinating Homebound Persons With COVID-19 Vaccine
Vaccine Administration: Intramuscular (IM) Injection Adults 19 years of age and older
Vaccine Administration: Intramuscular (IM) Injection Children 7 through 18 years of age
Vaccine Administration: Needle Gauge and Length
Janssen COVID-19 Vaccine
Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Janssen Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) in Individuals 18 Years of Age and Older - Translations Available
Standing Orders Janssen COVID-19 Vaccine for 18 Years and Older
Vaccine Preparation and Administration Summary
Moderna COVID-19 Vaccine
Fact Sheet for Healthcare Providers Administering Vaccine (Vaccination Providers) | Emergency Use Authorization (EUA) of the Moderna Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) - Translations Available
Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Moderna Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) in Individuals 18 Years of Age and Older - Translations Available
Standing Orders Moderna COVID-19 Vaccine for 18 Years and Older
Vaccine Preparation and Administration Summary
Pfizer BioNTech COVID-19 Vaccine for Ages 5 through 11
Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Pfizer-Biontech Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) in Individuals 5 through 11 Years of Age - Translations Available
Standing Orders Pfizer-BioNTech COVID-19 Vaccine for Ages 5-11
Vaccine Preparation and Administration Summary for Ages 5-11
Pfizer BioNTech COVID-19 Vaccine for 12 Years and Older
Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Pfizer-Biontech Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) in Individuals 12 Years of Age and Older - Translations Available
Standing Orders Pfizer-BioNTech COVID-19 Vaccine for 12 Years and Older
Vaccine Preparation and Administration Summary 12 Years and Older