COVID-19 Vaccination Providers

  

Resources, guidance, and other information for those providers enrolled or interested in enrolling in Idaho's COVID-19 Vaccination Program. Updates will be made frequently as new information is released.

New application available for organizations to apply for funds to establish and operate mobile, offsite, and special COVID-19 vaccination clinics; the focus being to target communities of high-disparity, high social vulnerabilities, underserved populations including racial and ethnic minority populations, rural communities, and those disproportionately affected by the COVID-19 pandemic. 

For Idaho COVID-19 data, visit https://coronavirus.idaho.gov/.

Order helpful resources for immunizations

COVID-19 Provider Enrollment

Enrollment information

The Idaho Immunization Program (IIP) is responsible for enrolling organizations that will receive COVID-19 vaccine ordered through the state. Strong vaccination partners are key to successfully administer COVID-19 vaccine among priority populations throughout the vaccination campaign. To receive and administer COVID-19 vaccine, your organization must complete the Centers for Disease Control and Prevention’s (CDC) COVID-19 Vaccination Program provider agreement and submit the agreement to the IIP.

Please review the following general information prior to completing the CDC COVID-19 Vaccination Program provider agreement:

  • COVID-19 vaccine will be distributed by the federal government at no cost to enrolled COVID-19 vaccination providers
  • COVID-19 vaccination providers must administer COVID-19 vaccine regardless of the vaccine recipient’s ability to pay administration fees or their health plan coverage status
    • According to recent guidance from the Centers for Medicare and Medicaid Services (CMS), COVID-19 vaccination providers may seek reimbursement from a program or plan that covers COVID-19 vaccine administration fees for the vaccine recipient
    • COVID-19 vaccination providers may not seek any reimbursement, including through balance billing, from the vaccine recipient
  • COVID-19 vaccination providers must document vaccine administration in the patient’s electronic health record  or PrepMod  within 24 hours of administration, and report administration data to Idaho’s Immunization Reminder Information System (IRIS) as soon as practicable, but no later than 72 hours after administration
  • All COVID-19 vaccination providers must report physical COVID-19 vaccine inventory in Vaccines.gov at least once a week by the close of business on Fridays.
  • IIP will provide training and resources for the following topics:
    • Advisory Committee on Immunization Practices (ACIP) and National Academy of Medicine (NAM) Recommendations
    • Vaccine Storage & Handling (i.e., temperature monitoring, vaccine transport, temperature incidents)
    • Vaccine ordering
    • Inventory management
    • Vaccine administration
    • Reporting systems (i.e., IRIS, PrepMod, electronic data exchange, VaccineFinder)
    • Second dose reminders
    • Emergency use agreement and/or vaccine information statement use
    • Vaccine safety monitoring and reporting
  • Submitting a completed agreement is not a binding commitment to administer COVID-19 vaccine. Organizations may withdraw at any time.
  • Ancillary supply kits are distributed by the federal government at no cost to enrolled COVID-19 vaccination providers. Each kit contains supplies to administer 100 doses of vaccine, including 105 needles (various sizes for the population served by the ordering vaccination provider), 105 syringes, 210 alcohol prep pads, four surgical masks, and two face shields (per kit) for vaccinators, and 100 COVID-19 vaccination record cards for each vaccine recipient.
Prior to enrollment

Verify your organization can meet the following criteria prior to submitting the CDC COVID-19 Vaccination Program provider agreement:

Completing the agreement

There are two sections to the CDC COVID-19 Vaccination Program provider agreement.

  • Section A lists the requirements and is the legal agreement for program participation
  • Section B is the information needed for each location receiving or storing vaccine and covered by the organization listed in Section A

The agreement requires extensive information about your organization and associated locations (facilities) and requires a signature from both your chief medical officer (CMO) and chief executive officer (or chief fiduciary) or equivalent.  

Idaho is using COVIDReadi to collect the enrollment information (https://id.covidreadi.com).

For your convenience, multiple parties (i.e., leadership at your organization) may contribute to completing the agreement. After completing Section A, you will be issued a unique passcode that you can share with associated locations (facilities) that want to receive and administer COVID-19 vaccine.

Section B (a provider profile) must be submitted for every location storing COVID-19 vaccine for 24 hours or more.

  • Section B does not need to be completed for temporary/off-site settings; however, the organization providing COVID-19 vaccine must indicate that a temporary/off-site setting will be used for vaccine administration.
  • Additional locations (Section B) may be submitted at any time throughout the campaign.
  • The number of locations (Section B) should be indicated in the agreement (Section A).

Have the following information available to complete Section B:

  • If enrolled in the Vaccines for Children (VFC) program, then the VFC pin number is needed. An organization is not required to be enrolled in the VFC program to enroll in the COVID-19 Vaccination Program.
    • If a location (Section B) is enrolled in the VFC program in Idaho, then please note the following:
      • At this time, if you list a Primary COVID-19 Vaccine Coordinator who differs from your VFC Primary Vaccine Coordinator, then the COVID-19 Primary will become the VFC Primary. This is due to requirements of the CDC’s current vaccine ordering system.
      • If you list COVID-19 vaccine shipping hours that differ from your location’s current VFC hours, then the most restrictive hours will be selected for all vaccine shipments through the IIP.
  • The brand, model number, and type (i.e., refrigerator, freezer, or ultra-cold) of unit for all vaccine storage and temperature monitoring devices that will be used during the COVID-19 vaccination campaign.
    • A unit’s serial number does not meet this requirement.
    • There will be different COVID-19 vaccines with varied storage requirements. Vaccine storage and handling requirements for each vaccine product will vary from refrigerated (2°C to 8°C) to frozen (-50°C to -15°C) to ultra-cold (-60°C to -80°C) temperatures, and ongoing stability testing may impact these requirements.
    • The calibration date of the temperature monitoring device.
  • Medical license information for providers, at each location, who have prescribing authority or will have oversight of the handling and administration of COVID-19 vaccine (i.e., MD, DO, NP, PA, RPh).

Click the following link to submit your enrollment as a COVID-19 vaccinator in Idaho: https://id.covidreadi.com

Please refer to the Enrolling an Organization in COVIDReadi resource for step-by-step instructions.

Resources for Idaho COVID-19 vaccinators

Other

Public Access to Immunization Records

Docket® is an application that searches Idaho’s Immunization Reminder Information System (IRIS) using basic demographic information (name, date of birth, and sex) to display immunization record information on a mobile device. Phone number verification is required. The app displays vaccination history to anyone with a record in IRIS whose identity has been verified through the Docket® app. This application is not a vaccine passport. The Docket® app currently supports a QR code for COVID-19 vaccinations.

Providing Idahoans digital access to their IRIS records will reduce the number of requests coming into your office and should reduce staff time spent generating records for patients. Docket® will be particularly helpful during back-to-school and kindergarten registration when immunization record requests increase.

When Docket® is launched, your office should anticipate an increased volume of calls and requests from patients to have immunization information updated or verified in IRIS. The Idaho Immunization Program maintains IRIS; but does not provide medical care, including vaccine administration, and cannot alter a patient’s medical record. Because of this, patients will be directed to their healthcare or vaccine provider when there appears to be a discrepancy or missing information when the patient uses Docket®.  

Docket® FAQs

Getting Started with Docket®

No Match in Docket® Tip Sheet

Talking to patients - messaging & outreach

COVID-19 Booster Dose Messaging and Outreach Tools

CDC COVID-19 Vaccination Communication Toolkit For Medical Centers, Clinics, and Clinicians

COVID-19 Vaccines for Children and Teens

COVID-19 Vaccine for Preteens and Teens

CDC Frequently Asked Questions about COVID-19 Vaccination

Communication Toolkit: For Migrants, Refugees, and Limited-English-Proficient Populations

Equity in Childhood COVID-19 Vaccination - NEW

Healthcare Professionals: Preparing for COVID-19 Vaccination

How Providers Can Build Trust and Drive Demand in COVID-19 Vaccines

How to Talk with Parents about COVID-19 Vaccination

Idaho COVID-19 Communications Toolkit

Idaho COVID-19 FAQs

Long-Term Care Facility Staff: Answering Common Questions About COVID-19 Vaccines

Pediatric Healthcare Professionals COVID-19 Vaccination Toolkit

Post Vaccine Considerations for Healthcare Personnel

Post Vaccine Considerations for LTCF Residents

Preguntas frecuentes sobre la Enfermedad del Coronavirus 2019 (COVID-19)

Quick Conversation Guide on COVID-19 Vaccines for Children - NEW

Resources to Promote the COVID-19 Vaccine for Children & Teens - NEW

THE CONVERSATION / LA CONVERSACIÓN (digital graphics, videos & other outreach materials)

Vaccinate with Confidence

Vaccinating Children with Disabilities Against COVID-19 - NEW

Vaccine Information for Patients and Families

Vaccine Recipient Education

What Older Adults Need to Know about COVID-19 Vaccines

What to Expect at Your Appointment to Get Vaccinated for COVID-19

What to Expect after Getting a COVID-19 Vaccine

Trainings

Required Trainings | Providers and key facility staff (overseeing or handling COVID-19 vaccines) must review all required training to participate in Idaho's COVID-19 Vaccination Program. Providers will be notified when new material is released.

External Training Links

CDC Vaccine Administration Resource Library

CIIW Webinars: mRNA Vaccines: General Information and Clinical Guidance Update

COCA: What Every Clinician Should Know about COVID-19 Vaccine Safety

COVID-19 Vaccination Training Programs and Reference Materials for Healthcare Professionals

PrepMod Administrator Trainings - January

Idaho Immunization Program Trainings

Idaho COVID 19 Vaccine Pre-Registration System Demonstration

Educational webinars will be held throughout the COVID-19 vaccination campaign. Topics will include vaccine storage and handling, recommendations, safety, reporting requirements, and more.

Office hours will be held every other week on Wednesdays at 12:00 pm (MST). Educational webinars will be held every other week at various times. The schedule and links to trainings will be sent to primary and backup COVID-19 Vaccine Coordinators on a weekly basis. Please reach out to these contacts for training links and recordings.

Vaccine administration

Considerations for Planning Curbside/Drive-Through Vaccination Clinics

Core Infection Prevention and Control Practices for Safe Healthcare Delivery in All Settings

COVID-19 Vaccination for Children 5-11 Years Old

COVID-19 Vaccine Administration Errors and Deviations

COVID-19 Vaccine Equity Toolkit

COVID-19 Vaccine Quick Reference Guide for Healthcare Professionals - NEW

Guidance for Planning Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations

Guidance for Vaccinating Older Adults and People with Disabilities at Vaccination Clinics

Interim Clinical Considerations for Use of COVID-19 Vaccines Currently Authorized in the United States

Interim Considerations: Preparing for the Potential Management of Anaphylaxis at COVID-19 Vaccination Sites

Interim Guidance for Routine and Influenza Immunization Services During the COVID-19 Pandemic

Multilingual COVID-19 Resources

Pre-Vaccination Checklist for COVID-19 Vaccines

Product Information Guide for COVID-19 Vaccines and Associated Products

Safe and Proper Sharps Disposal During the COVID-19 Mass Vaccination Campaign

Skills Checklist for Vaccine Administration

Strategies for Sharps Disposal Container Use During Supply Shortages

Vaccinating Homebound Persons With COVID-19 Vaccine

Vaccine Administration: Intramuscular (IM) Injection Adults 19 years of age and older

Vaccine Administration: Intramuscular (IM) Injection Children 7 through 18 years of age

Vaccine Administration: Needle Gauge and Length

Janssen COVID-19 Vaccine

Fact Sheet for Healthcare Providers Administering Vaccine (Vaccination Providers) | Emergency Use Authorization (EUA) of the Janssen Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) 

Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Janssen Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) in Individuals 18 Years of Age and Older - Translations  Available

Standing Orders Janssen COVID-19 Vaccine for 18 Years and Older 

Vaccine Preparation and Administration Summary

Moderna COVID-19 Vaccine

Fact Sheet for Healthcare Providers Administering Vaccine (Vaccination Providers) | Emergency Use Authorization (EUA) of the Moderna Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) - Translations Available

Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Moderna Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) in Individuals 18 Years of Age and Older - Translations Available 

Standing Orders Moderna COVID-19 Vaccine for 18 Years and Older

Vaccine Preparation and Administration Summary

Pfizer BioNTech COVID-19 Vaccine for Ages 5 through 11

Fact Sheet For Healthcare Providers Administering Vaccine (Vaccination Providers) | Emergency Use Authorization (EUA) of the Pfizer-Biontech COVID-19 Vaccine to Prevent Coronavirus Disease 2019 for Ages 5-11 (COVID-19)

Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Pfizer-Biontech Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (COVID-19) in Individuals 5 through 11 Years of Age - Translations Available

Standing Orders Pfizer-BioNTech COVID-19 Vaccine for Ages 5-11

Vaccine Preparation and Administration Summary for Ages 5-11

Pfizer BioNTech COVID-19 Vaccine for 12 Years and Older

Fact Sheet For Healthcare Providers Administering Vaccine (Vaccination Providers) | Emergency Use Authorization (EUA) of the Pfizer-Biontech Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) 

Fact Sheet for Recipients and Caregivers | Emergency Use Authorization (EUA) of the Pfizer-Biontech Covid-19 Vaccine to Prevent Coronavirus Disease 2019 (Covid-19) in Individuals 12 Years of Age and Older - Translations Available

Standing Orders Pfizer-BioNTech COVID-19 Vaccine for 12 Years and Older

Vaccine Preparation and Administration Summary 12 Years and Older