ICANS

ICANS is a secure, electronic, internet-based system used to administer and manage CANS (Child and Adolescent Needs and Strengths) assessments in Idaho.

Accessing ICANS

Agencies use the ICANS system to administer, score, and manage CANS assessments for any client that is involved in state-funded mental health services, such as the YES program. The ICANS system is the only state-approved platform for the administration, scoring, and management of the Idaho CMH CANS (and variants) in Idaho.

Select the Production site in the Time Zone where your agency/facility is located. This may be different from the time zone in which the client lives.

 

ICANS eManual
User Guide
Agency setup and system access

What agencies can have access to the ICANS system?

Access to ICANS is granted to provider agencies in accordance with the Idaho Department of Health and Welfare, Division of Behavioral Health, and ICANS Provider Agency Agreement.

A provider agency is defined as “a Covered Entity (agency/organization/individual) or a Business Associate of a Covered Entity as defined under HIPAA; and an entity which is involved in same or similar populations and have an equal obligation to maintain confidentiality and requires collaborative staffing with DBH in conformance with IDAPA 16.05.01.100; and has entered and complied with an ICANS Agency Agreement with DBH.”

ICANS is a secure, electronic, internet-based system used to administer and manage CANS (Child and Adolescent Needs and Strengths) assessments in Idaho. This means that anyone accessing ICANS is required to have a current, signed ICANS Authorized User Agreement on file.

An authorized user is defined as “Individual(s) designated by an authorized Agency or DBH as having job duties necessitating access to ICANS, and who have met all conditions and signed an Authorized Users agreement with DBH.”

Agencies that have access to ICANS participate as one of the following:

  • Idaho Medicaid approved agencies
  • Idaho Medicaid/Optum approved agencies
  • Idaho Department of Juvenile Corrections
  • Idaho Department of Health and Welfare (Division of Behavioral Health, Medicaid, Family and Community Services if the child is involved with their programs)
  • Other entities as determined and approved by DBH

* Access permissions to ICANS are assigned according to specific role-based needs. Not all agencies will have the same access to the ICANS system.

How does my agency request access to the ICANS system?

New Agencies Guide to Adding Online Portal Ticket - This step-by-step guide will show New Agencies how to submit their paperwork to the Automation Help Desk.

1. Complete the Agency Access Requirements:

a.    Review the Agency FAQs

b.    Review the Privacy Polices

c.    Review the Security Safeguards

d.    Review, complete and sign the ICANS Agency Agreement

e.    Designate up to two (2) staff as AIAs. The AIAs must sign the ICANS Authorized User Agreements and must attend an AIA training. Note: access to ICANS will not be granted until the AIAs have attended the AIA ICANS training.     

2. Complete an Online Portal Request for the Agency and AIAs to be set up in ICANS. Review the ICANS eManual for additional information and instructions. 

Announcements
3/29/2021

The ICANS Training site will be unavailable all day on Thursday (04/01/2021)/Friday (04/02/2021) while the Training site is updated to the 20.6.6 release. No one will be able to access ICANS Training while the update is taking place.

3/27/2021

The ICANS Production sites will be unavailable from 7:00 a.m. – 11:00 a.m. (MT) on Saturday, March 27, 2021 while system maintenance is conducted.  No one will be able to access ICANS while the update is taking place. 

3/15/2021

Effective Monday, March 15, 2021, the password/pin criteria for the ICANS Production sites will be updated to the new security standard. Users do not need to immediately update their password/pin. Instead, the next time a user needs to change their password they will be required to meet the new standard. 

Beginning on 03/15/2021 a password/pin for ICANS must include:

  • Minimum of 6 characters long
  • At least three different character types out of the following: 
    • Uppercase
    • Lowercase
    • Numeric characters
    • Special characters
3/13/2021

The ICANS Production sites will be unavailable from 4:00 a.m. – 4:30 a.m. (MT) on Saturday, March 13, 2021 for a system update.  No one will be able to access ICANS while the update is taking place. 

3/10/2021

The Help Desk will be closed today (Wednesday, 03/10/2021) from 3:30pm to 5:00pm MST for an Automation Unit meeting.

12/21/2020

Regarding a recent nationwide issue related to information security:

The vendor for the Division of Behavioral Health’s information systems, including WITS and ICANS,  reviewed the current security advisory from SolarWinds (https://www.solarwinds.com/securityadvisory) and found that both systems are not running a vulnerable version. The vendor will continue to monitor this situation and will be alerted to anomalous behavior, and through new vendor information as it becomes available. The Vendor will re-evaluate risk  should additional details be revealed impacting the current state.

Please direct any questions to Seth Schreiber, Automation Program Manager.

9/28/2020

As of Sept.30, 2020 all clients in the current DHW regional agencies WITS agencies were moved to the new single DHW agency called DHW Behavioral Health. You will no longer be able to send a consent/referral to any of the individual DHW Regional agencies (IDHW Region 1, IDHW Region 2, etc.). When creating a referral, select the agency of IDHW, Behavioral Health, then select the appropriate regional office. See the guidance document on the resources page.

6/30/2020

The Division of Behavioral Health is postponing the implementation of the consolidated agency within WITS initially scheduled for tomorrow, 7/1/2020. The DBH did not come to this decision lightly. We are committed to the project and believe it to be a key component to modernizing the organization of the Division’s electronic health record. The Division decided to postpone the implementation so that we are able to investigate recently discovered issues that could critically impact the success of the project. The consolidation project will be postponed until 7/7/2020, or until a time where the DBH has fully considered the best way to move forward. We understand that you or your staff may have received a number of recent communications, instructions, or training related to this project, but given the postponement we request that you or your staff defer any related action related to this project until further notice. The Division of Behavioral Health, especially the automation unit and helpdesk, sincerely appreciate your continued patience and cooperation.

Updated information has been posted on our FAQ page regarding verbal consents and the Informed Consent.

10/30/2020

Under the guidance of the Praed Foundation the Division of Behavioral is moving to a live version of the CANS Certification Training.  As of November 1, 2020 any first time certifier will need to attend a live training session offered by the Division of Behavioral Health.  These will be offered throughout the month to ensure adequate access.  Individuals who have already been certified on the CANS do not need to take the live training and may access the re-certification exam via the Praed platform.  However, individuals who wish to participate in the live training may chose do so.  New users can register for training through the Idaho TCOM Institute website

Calendar

 

Event Date & Time Details
HOLIDAY - Memorial Day 5/31/2021 HELP DESK CLOSED
Scheduled Outage

Saturday, May 15th, 2021

4:00am - 8:00am MST

 

ICANS (AIA) Training

Trainer: Anna Schaffer

Wednesday, May 12th, 2021

10:00am- 11:30am MST

Webex Link to Training

1. Log in to your account.

2. Click “Start Now”.

3. Follow the instructions that appear on your screen.

To join the Conference Call, dial: 1-415-655-0003

Session number: 133 412 0390

Session password: rEMiX3hqc68 (73649347 from phones) 

ICANS User Group Call

Trainer: Anna Schaffer

Thursday, May 20th, 2021

2:00pm - 3:00pm MST

Webex Link to Training

1. Log in to your account.

2. Click “Start Now”.

3. Follow the instructions that appear on your screen.

To join the Conference Call, dial: 1-415-655-0003

Session number: 133 737 3340

Session password: npS86Xdg32h (67786934 from phones) 

ICANS (AIA) Training

Trainer: Krista Edge

Tuesday,  May 25th, 2021

10:00am - 11:30am MST

Webex Link to Training

1. Log in to your account.

2. Click “Start Now”.

3. Follow the instructions that appear on your screen.

To join the Conference Call, dial: 1-415-655-0003

Session number: 133 847 2245

Session password: rRcrwpE2N34 (77279732 from phones)

ICANS Partner & Provider Training

Trainer: Anna Schaffer

Wednesday,  May 26th, 2021

2:00pm - 3:30pm MST

Webex Link to Training

1. Log in to your account.

2. Click “Start Now”.

3. Follow the instructions that appear on your screen.

To join the Conference Call, dial: 1-415-655-0003

Session number: 133 545 6347 

Session password: XTdkWvSV782 (98359878 from phones) 

 

Training resources and sites

ICANS TRAINING

ICANS Training

Required ICANS partner and provider training 

This is a required training for all ICANS users. Training is divided into eight (8) online training videos before being granted access to the ICANS system. 

New users must complete all eight (8) training videos before being granted access to the ICANS system.

  • New users must inform the agency’s ICANS Administrator (AIA) upon completion of all required training.
  • The AIA is the ICANS agency’s designated individual who will notify the automation helpdesk and attest on a staff member’s behalf to the completion of the required training. The AIA must submit this through the online portal.
  • Agency ICANS administrator (AIA) training is conducted via Webex and the schedule can be viewed under the calendar.

ICANS user training is not the same as CANS certification; CANS certification is provided by the Praed Foundation and required to administer the CANS tool.

    System support, updates and bugs
    Automated services help desk online portal

    Create an online portal request to ask for assistance, report an issue, or request new/updated access to ICANS.

    System updates

    ICANS has a monthly release that updates the system by correcting errors and adding additional functionality. Notes for these releases can be found here.

    ICANS FAQs
    Contacts
    ICANS Contacts CONTACT EMAIL NUMBER
    IDAHO DEPARTMENT OF HEALTH AND WELFARE

    Automation Help Desk

    Monday - Friday 8:00 AM - 5:00 PM

    ICANSHelpDesk@dhw.idaho.gov

    1-208-332-7316

    Toll-Free: 1-844-726-7493

    Online portal Help Desk Online Portal    
    OPTUM IDAHO www.optumidaho.com   1-855-202-0973
    Liberty Healthcare

    8850 W Emerald Street,Ste.164

    Boise, Idaho 83704

    Youth Empowerment Services (YES) Email:
    idahoyes@LibertyHealth.com

    Toll: 1-208-258-7980

    Toll-Free: 877-305-3469

    Fax: 1-208-258-7985

     

    User groups

    ICANS USER GROUP

    The ICANS user group is a monthly Webex call and presentation that presents news and updates about the ICANS system. All ICANS users are invited to attend the monthly meeting to ask questions and discuss ICANS. The monthly meetings are listed on the calendar. Registration is not required to attend.